PTO
Meeting Minutes
Meeting
Date: September 1, 2016
Meeting
Location: Denton Classical Academy
1.
Call to Order- Cheryl called to order 6:02pm
2.
Welcome and introduction of Officers and any teachers present- Shantel
Teachers
present included Mrs. Jones, Mrs. Thomas, Mrs. Crider, and Mrs Wilson.
There
were 30 parents signed in with about 23 kids in childcare.
2.
Minutes:
Please see PTO minutes for last meeting on 5-3-16 posted on PTO Blog.
3. Vote on open Officers positions:
including Treasurer, Communications Officers, and Volunteer Coordinator.
Cheryl
nominated Kelly Eichelberger for Treasurer, voted in agreement.
Cheryl
nominated Samantha Phan, voted in agreement.
Angie
nominated Tami Wagner as Volunteer Coordinator, voted in agreement.
Kelly
Eichelberger will assume all treasurer responsibilities immediately and will be
added to the PTO bank account asap to have access to PTO funds. Interim Treasurer,
Durrae Butler is to be removed frm the DATCU account at this time.
4. Update Previous Business:
Finance
Report- Last year’s purchases and
this year’s wish list- Mrs. Thomas
Listening centers for each class, around $2,000 of Scholastic money to
purchase books and audiobooks, helped with playground, helped with garden and
flower supplies, Magic School Bus series and about 100 Bill Nye The Science Guy
DVDs. Mrs. Thomas is getting a
list together from the teachers on items to purchase this coming year and that
will be made known soon. One example
is 3rd and 4th would like to go to Medevial Times on a
field trip.
Finance
report to be finalized by Treasurer and President and posted to blog.
Ways
to communicate with the PTO:
Denton Classical Academy PTO Facebook, DentonClassicalPTO.blogspot.com, School
and PTO Calendar available through Google Docs soon, Remind Text messages from
the PTO, Sign-up Genius, and email at dentonclassicalpto@gmail.com
The
KING’S Men- The KING’S Men is a group of dads from DCA who have volunteered to
be involved on campus to help with security as well as good role models for our
children. They will also be helping
with other activities such as grilling and security during our Glow Run in
November. If you would like to
join this group, please email Cody Brisendine at cody.d.brisendine@gmail.com
After
School Clubs available-
Thursdays-Lego Club- Class size is limited and the deadline to
register is tomorrow, Friday, Sept 2nd. Please contact Angie Moffitt
at angiemoffitt@gmail.com to sign up.
Also, Mud Runners Club- Today and next Thursday but after that, it will
change days of the week to allow more to be involved. Please contact Coach Butler to be on the email list.
4.
New Business:
-Traffic
issues regarding road construction email to be sent to DCA families.
-Add
Budget for Teacher’s meetings- We want to encourage and support our 19 teachers
and staff once a month during their monthly staff meetings. This would be coordinated by the
Teacher’s Appreciation Coordinator.
Cheryl Jones suggested combining money donations from the PTO budget as
well as parents signing up to donate food each month. Shantel Brisendine made a motion for $100 a month in the
budget from the PTO funds. PTO
voted in affirmative for $100 a month budget for teacher appreciation.
Glow
Run- This is our exciting event we have planned in November, 12tth at
6pm. The time change will be the
week before so it will be dark.
The KING’S Men will be all around the track for safety and the glow
sticks will be for sale to make it fun for the kids. There will not be vendors this year but we will have food
for sale. More volunteers are needed. Cheryl is working on T-shirts. Online registration website
needed. Samantha Phan to help with
advertisement.
Ice
Cream Social- Sept 9th from 6-7:30 pm at DCA. Come out and meet some of
our AWESOME DCA families. Ice cream sundaes will be available for purchase! Needs
volunteers to help set up, serve, and clean up. $2 per serving.
Proposed
fundraisers and year’s calendar- In May the PTO sent out a survey to all the parents
collecting ideas for fundraisers for the upcoming years. The board considered them all and have
narrowed it down to the following:
Fun Food Fridays
to be done on the first Friday of the month, coordinated by Shantel. Money paid
by Wed at 3pm and correct cash only.
Candy/Snack Bar Fundraiser-
snacks to be sold to the teachers $1.
Jeans Fridays-
Spirit shirts can be worn by all students on Fridays with uniform shorts. However, for $1 a week or $35 for the
whole year per student, they can wear jeans with their spirit shirt. This money goes to families in our
school that need help with uniforms, our school angel tree this Christmas, and
any other needs that arise.
Kroger Community Rewards- to
go on throughout the year from the parents that sign up. Please see Angie for questions at
angiemoffitt@gmail.com
Box Tops- To be collected and turned in 2
times a year as a contest for the class.
The class with the most box tops can earn a class party.
September-
Ice Cream Social to be held at DCA on Sept 9th from 6-7:30 with an
emphasis on getting to know fellow DCA Families.
Oct- Fall
Book Fair Oct 6-14, the dates are longer than the usual week because it covers
over Oct. 10th, which is a school holiday.
-Free Dress
Fundraiser on Oct 14th for $5, money collected by Wed. that week.
Nov- Glow
Run Sat. Nov 12th, Check in starts at 5:30 pm. More details to come.
Kinder
Cap and Gown Fundraiser- Kinder parents to have a bake sale by the slice
(single serving) for the Thanksgiving Feast, Thursday Nov. 17th. This will be organized by the Room Mom
and the desserts provided by the Kinder Parents.
Dec- Coffee
in the Car-Line, 50 cents if you bring your cup or $1 if we provide the
cup. Date TBD.
Jan- Free
Dress Fundraiser on Jan. 6th for $5, money collected by Wed. that
week
-
Family Bingo Night, date TBD.
Feb- World’s
Finest Chocolates Fundraiser
Mar- Spring
Book Fair March 6-10th
Apr- Family
Dinner Night- location and date TBD
May- Coffee
in the Car-Line, date TBD.
After
no further questions Angie Moffitt made a motion to vote on the previously
mentioned events as fundraisers for this year. Vote was in
agreement.
Committee
Leader positions are as follows-
Room Parent Committee Leader-Tabitha Braxton, Book Fair Committee Leader
Laurie Flandrau and Kevin Phan,
Glow Run Committee Leader Jelinda Mabe and Cheryl Jones, Silent Auction Committee
Leader Samantha Pahn, Staff Appreciation Committee Leader Heather Spencer, and Field Day Committee Leader Tami
Wagner.
Contacts
for the following events are as follows:
Fun
Food Friday- Shantel Brisendine, the first Friday of the month, types of food
TBD
Candy/Snack
Bar Fundraiser- Kelly Eichelberger
Spirit/Jeans
Friday- Kelly Eichelberger
Kroger
Community Rewards- Angie Moffitt
Box
Tops Coordinator will be Sherree’ Cooksey
Ice
Cream Social- Shantel Brisendine
Oct
and Jan Free Dress Fundraiser- Kelly Eichelberger
Kinder
Cap and Gown Fundraiser- Kinder Room Moms
The
following positions still need to be filled:
December/May
Coffee in the Car Line-
Family
Bingo Night in Jan-
World’s
Finest Chocolates in Feb-
April
Family Dinner Night- (this is a fundraiser at a restaurant or fast food
place)
The
PTO Officers are working on establishing our Bylaws to be voted on the PTO next
meeting.
6.
Officers’ Reports:
President’s
Report- Nothing to add
Vice
President’s Report- Nothing to add
7.
Director’s Report- Mrs. Thomas
Needs
wooden benches made for outside- Doug McClure to follow up on this.
8.
Announcements- upcoming PTO meetings will be from 6-7:00pm.
Nov.3rd, Feb. 2nd,
and April 6th. These
are tentative dates and will be adjusted as needed.
.
-All
parents present at PTO meetings have earned their child(ren) a free dress day
the following Friday (Sept. 2nd)
9.
Adjournment- Angie Moffit made a motion to adjourn the meeting at 7:20pm, voted
in agreement.
Coach’s Corner
